UBook

Summary

An advanced resource booking system that can operate across multiple building across multiple sites controlled by a centralised system.

  • Enables booking of various resources, including rooms, desks, parking, and equipment.
  • Accessible on desktop, iPad, and smartphone for reliable, seamless access.
  • Developed with NHS input, designed for adaptable use across sectors, ideal for hybrid work setups.
  • Boosts efficiency, reduces no-shows/double bookings, and offers convenient check-in via QR code or email link.

Key features

  • Booking for rooms, desks, parking, and more: Allows staff to book awide range of resources, including meeting rooms, treatment rooms, hotdesks, parking spaces, bike racks, and projectors.​

  • Accessible on desktop, iPad, and smartphones: The system worksseamlessly on various devices, including desktops, iPads, andsmartphones, ensuring ease of use.​

  • Designed for NHS but deployable to any organisation: While initiallydesigned for the NHS, the system can be deployed in any organisation,making it versatile and adaptable.​

  • Live dashboard for Estates leads and site administrators.​

  • Charts and tables display current bookings, peak usage, most-usedsites, and assets.​

  • Monitor occupancy trends and team utilisation.​

  • UBook is deployed across multiple customers across the countryincluding 3 out of the 4 CSU’s.

Benefits

  • Saves time for staff during booking transactions: Significantlyreduces the time staff spend on booking transactions, improvingefficiency.​

  • Reduces no-shows and double bookings: Helps manage no-shows and double bookings, ensuring optimal use of resources.​

  • Provides rich space usage data: Offers detailed data on spaceusage, including live dashboards for estates leads and siteadministrators, helping to monitor occupancy trends and teamutilisation.​

  • Deployed across 23 organisations: Currently used by 23organisations, demonstrating its effectiveness and reliability.

Feedback

Information:

MLCSU … provided us with a clear project plan, which has been robust and timely. The support given in writing our DPIA was fantastic, meaning that getting UBook signed off and installed was quicker. Response times to queries and troubleshooting have been prompt and extremely helpful.  The training package was informative, with all our questions answered. Ongoing peer support through the “user group forum” has also been a valuable addition, with any suggestions being actioned to improve the end user experience

Sonia Meadows, L&D Innovation Lead
East Cheshire NHS Trust

For further information please visit our UBook website. If you'd like a quote or a free demonstration please contact:

Paul Copeland
NHS ML
Tel: 07730 618889
E-mail: mlcsu.digitalinnovations@nhs.net